Note Flow vs Smart Notes: Team Order Notes
Two Shopify apps, side by side: detected stores, momentum, reviews, plans, listed features and who runs each. Store counts as of Oct 13, 2026 for Note Flow, Oct 14, 2026 for Smart Notes.
The short answer
- Paid plans start at $9.99/month for Note Flow and $4.99/month for Smart Notes.
Head to head
Standard
- · Central dashboard
- · Multi-user
- · Notes on orders, products, customers
- · Pin + complete
High-Volume
- · Higher API throughput allocation
- · Higher monthly activity capacity
Smart Notes
- · (Custom) Note templates
- · @mention teammates
- · Email notifications
- · Export to CSV, PDF, JSON
- · Full-text search
- · Pin important notes
Coverage counts what each App Store listing names. Every feature, checked off app by app, is in Shoplist.
See every featureNote Flow lets teams record notes directly on product, order, and customer pages without opening a separate app. Users can track their own notes, pin important messages, and mark tasks as complete. All notes appear in one central view inside Shopify so teams stay aligned and organized. Multi-user support helps each staff member manage their own workflow. Built to reduce switching and keep details in context.
Smart Notes lets your team leave formatted notes on orders, customers, and products — directly in Shopify admin. Write structured notes with headings, task checklists, tags, and image attachments. Pin notes to the top, assign categories like Shipping or Urgent, and set priority flags. Mention teammates with @ for instant email notifications.
- Add notes from orders, products, and customers without leaving the page
- View all notes in one central dashboard to keep team updates organized
- Pin important notes to the top to keep key tasks visible
- Mark notes as complete to track progress and stay organized
- Rich text editor with tasks, checklists & image attachments
- Notes on orders, customers AND products — with pin, categories & priority
- @mention teammates — they get instant email notifications
- Full-text search across all notes in your store
All the numbers
Every figure, side by side
A green dot marks the app ahead on a measured figure. Estimates, gaps and apps that leave no storefront trace never take the lead.
Adoption
| Measure |  Note Flow |  Smart Notes |
|---|---|---|
| Detected stores | Not published | Not published |
| Net store change, 28 days | 0 | 0 |
| Stores added, 28 days | Not enough data | Not enough data |
| Big-brand share | Not enough data | Not enough data |
| Top store categories | Not published | Not published |
| Top store countries | Not published | Not published |
Reviews
| Measure | Note Flow | Smart Notes |
|---|---|---|
| App Store rating | Not published | Not published |
| App Store reviews | Not published | Not published |
| New reviews, 28 days | Not enough data | Not enough data |
| Reviewers a year or more in | Not enough data | Not enough data |
Pricing
| Measure | Note Flow | Smart Notes |
|---|---|---|
| Free plan | Not listed | Not listed |
| Lowest paid monthly plan | $9.99/month | $4.99/month(ahead) |
| Longest free trial | 15 days | 30 days |
| Plans listed | 2 | 1 |
Listing
| Measure | Note Flow | Smart Notes |
|---|---|---|
| Shopify category rank | #181(ahead) | #193 |
| Shopify App Charts | Not on this week’s charts | Not on this week’s charts |
| Built for Shopify | No | No |
| Launched | Dec 3, 2025 | Apr 30, 2026 |
| Languages | 1 | 1 |
| Developer | Yk Tech | Untapped B.V. |
FAQ
Note Flow and Smart Notes: common questions
- Is Note Flow or Smart Notes cheaper?
- Paid plans start at $9.99/month for Note Flow and $4.99/month for Smart Notes. Shoplist compares base prices only between monthly plans in the same currency; usage charges and annual plans vary, so check each plan’s limits.
- Where does this comparison’s data come from?
- Shoplist crawls Shopify storefronts to detect which apps each store runs, and reads each app’s Shopify App Store listing for reviews, pricing, features and integrations. Store counts are as of Oct 13, 2026 for Note Flow, Oct 14, 2026 for Smart Notes; estimated figures are labeled.
How Shoplist compares apps
Store counts come from Shoplist’s crawl of Shopify storefronts, which detects the apps each store runs; they are as of Oct 13, 2026 for Note Flow, Oct 14, 2026 for Smart Notes. Reviews, ratings, plans, features and integrations come from each app’s Shopify App Store listing. 28-day figures are labeled when estimated, and a figure that is missing or estimated never decides who leads. Read the methodology.